Green Card Application Documents Checklist for 2026

To file a green card application, you need Form I-485 (when eligible to adjust status inside the U.S.) plus a core supporting packet: identity and civil records, petitioner status proof, relationship evidence for family- or marriage-based cases, financial sponsorship via Form I-864, a medical exam on Form I-693, passport and CBP Form I-94 copies, passport-style photos, and certified police records where applicable. USCIS recommends submitting all required initial evidence with Form I-485 to reduce the likelihood of a Request for Evidence (RFE) and potential adjudication delays.

Start assembling these five items first:

• Form I-485 (and any concurrently filed forms such as I-765 and I-131)
• Form I-864 with the sponsor's most recent federal tax return and pay stubs
• Form I-693 sealed envelope from a USCIS-designated civil surgeon
• Passport biographical page, all U.S. visa pages, and printed CBP Form I-94
• Long-form birth certificate and marriage certificate (with certified translations if not in English)

Pro Tip: Send clear photocopies of identity documents, not originals, unless the form instructions explicitly require originals. Scan every document at 300 DPI or higher and back up the full packet to cloud storage before mailing. Schedule the civil surgeon appointment as early as possible — I-693 results have a limited validity period from the date of the exam, but processing delays can reduce this effective timeframe.

Key Takeaways

A complete green card application documents checklist requires Form I-485, an approved or concurrent immigrant petition, Form I-864 with financial evidence, Form I-693 from a USCIS-designated civil surgeon, passport and I-94 copies, civil records with certified translations, and organized relationship evidence for marriage-based cases.

Table of Contents

• What core forms does a green card application require?
• Which identity and civil documents do you need to submit?
• How do you prove the petitioner's U.S. citizenship or LPR status?
• What evidence proves a bona fide marriage to USCIS?
• What financial documents does Form I-864 require?
• What does the Form I-693 medical exam involve?
• When do you need certified police and criminal records?
• How do you copy passport pages and retrieve your CBP Form I-94?
• What are the photo specs and what happens at biometrics?
• How do you handle translations and certified copies?
• How do you calculate fees and assemble the filing packet?
• Adjustment of status vs consular processing: what documents differ?
• What triggers RFEs and how do you prevent them before filing?
• What should you bring to your USCIS interview?
• How do you handle missing documents and unavailable records?
• Why meticulous organization is the real difference-maker
• Cflegalformhelp makes green card packet preparation straightforward
• Sources

What core forms does a green card application require?

Most green card applicants need an immigrant petition before or alongside Form I-485. The petition establishes your eligibility category; the I-485 is the actual application to adjust status. Here is every form you may need, with a note on when each applies:

• Form I-485 — Application to Register Permanent Residence or Adjust Status. The central filing for anyone adjusting inside the U.S.
• Form I-130 — Petition for Alien Relative. Filed by a U.S. citizen or lawful permanent resident (LPR) sponsor for a family-based case. Include the approval notice (Form I-797) or file concurrently when eligible.
• Form I-140 — Immigrant Petition for Alien Workers. Required for employment-based categories; include the I-797 approval or file concurrently if a visa number is immediately available.
• Form I-864 — Affidavit of Support. Required in most family-based and some employment-based cases.
• Form I-693 — Report of Medical Examination and Vaccination Record. Required when applicable and must be submitted with Form I-485; failure to include it when required may result in rejection.
• Form I-765 — Application for Employment Authorization. File concurrently with I-485 if you want a work permit while your case is pending.
• Form I-131 — Application for Travel Document (Advance Parole). File concurrently if you need to travel internationally before your green card is approved.
• Form I-485 Supplement J — Required for employment-based applicants to confirm a job offer is still valid.
• Form I-601 — Application for Waiver of Grounds of Inadmissibility. Only when a ground of inadmissibility applies and a waiver is available.

When you file I-130 and I-485 at the same time (concurrent filing), include both forms in the same packet. Always read each form's official USCIS instructions before completing it. The USCIS checklist is an informational tool only — the binding requirements are the form instructions themselves. For common I-130 filing pitfalls, the guide on common I-130 petition mistakes covers the errors that most frequently trigger RFEs.

Which identity and civil documents do you need to submit?

USCIS form instructions require a photocopy of a government-issued photo ID and, except for refugees and asylees, a long-form birth certificate listing at least one parent. Here is the full checklist by document type:

• Passport biographical page — a clear copy of the page with your photo, name, date of birth, and passport number
• Government-issued photo ID — a driver's license or national ID card is acceptable if a passport is unavailable
• Long-form birth certificate — must list at least one parent; short-form or abstract certificates are generally not sufficient
• Marriage certificate — required for marriage-based cases and for any current marriage of the petitioner
• Divorce decree or dissolution of marriage order — required for every prior marriage of both the applicant and the petitioner; a final judgment signed by a court is the standard document
• Death certificate — if a prior marriage ended by the death of a spouse, submit the death certificate instead of a divorce decree
• Adoption decree — if the applicant's relationship to the petitioner is through adoption

When a primary document is unavailable, USCIS accepts secondary evidence: baptismal records, school records, census records, or affidavits from people with direct knowledge of the facts. You must also submit a statement from the relevant government authority confirming that no record exists.

Pro Tip: Request certified copies directly from the issuing authority (vital records office, court clerk, or foreign consulate). Many countries require an Apostille stamp for documents used abroad — check whether the issuing country is a party to the Hague Apostille Convention before requesting authentication. Apostilles are not required by USCIS, but they confirm the document's authenticity and can prevent questions at the interview.

How do you prove the petitioner's U.S. citizenship or LPR status?

The petitioner's status is the legal foundation of a family-based case. USCIS needs clear evidence of that status before it can approve the petition.

For a U.S. citizen petitioner, acceptable documents include:

• U.S. passport (biographical page copy)
• U.S. birth certificate showing birth in the United States
• Certificate of Naturalization (Form N-550 or N-570)
• Certificate of Citizenship (Form N-560 or N-561)
• Consular Report of Birth Abroad (Form FS-240)

For a lawful permanent resident petitioner, acceptable documents include:

• Copy of the green card (Form I-551), front and back
• Form I-797 approval notice for an approved immigrant petition, combined with evidence of the LPR's own I-485 approval

Submit clear photocopies of these documents. Label each exhibit with a tab or header that identifies it (for example, "Exhibit A: Petitioner's U.S. Passport Biographical Page"). Certified copies are not required for petitioner status documents, but the copies must be legible and complete. Cropped or faded copies are a common reason USCIS issues an RFE for additional evidence.

What evidence proves a bona fide marriage to USCIS?

USCIS evaluates marriage-based cases on whether the marriage is genuine, not just legally valid. A marriage certificate alone is rarely sufficient. Organize your evidence in three tiers.

Tier 1 — Essential documents:

• Certified marriage certificate from the issuing authority
• Proof of termination of all prior marriages (divorce decrees, death certificates) for both spouses

Tier 2 — Strong documentary proof (submit as many as apply):

• Joint bank account statements showing both names and regular transactions
• Joint lease or mortgage documents listing both spouses
• Joint federal or state tax returns (Form 1040 with both signatures)
• Joint auto insurance or health insurance policy
• Utility bills in both names at the same address
• Joint credit card statements

Tier 3 — Supplementary social evidence:

• Dated photographs together across different time periods and locations
• Correspondence (emails, messages, letters) showing ongoing communication
• Affidavits from people who know the couple personally

Affidavits should be written by someone with direct, firsthand knowledge of the relationship — a family member, close friend, or neighbor. Each affidavit should state the affiant's full name, address, relationship to the couple, how long they have known both spouses, specific examples of the couple's shared life, and a statement that the affiant believes the marriage is genuine. Keep affidavits to one or two pages.

Pro Tip: Organize Tier 2 and Tier 3 evidence chronologically, not by document type. A USCIS officer reviewing a file in sequence should see a continuous timeline of the relationship. Label each document with the date it was issued and a brief description. A well-organized chronological file often reduces interview time significantly.

What financial documents does Form I-864 require?

Form I-864, Affidavit of Support, is the sponsor's legally binding promise to financially support the applicant.

Checklist of documents to attach to Form I-864:

• Most recent federal income tax return (Form 1040) with all schedules and W-2s or 1099s
• Pay stubs from the most recent six months
• A current letter from the employer confirming employment status, title, and annual salary
• If self-employed: a signed profit-and-loss statement and the most recent two years of tax returns
• If using assets to meet the requirement: bank statements, property appraisals, or investment account statements showing the asset's value
• If a joint sponsor is needed: a separate, fully completed Form I-864 from the joint sponsor with their own supporting financial documents

Calculating household size: Count the sponsor, the sponsor's spouse, all dependents listed on the sponsor's most recent tax return, any other immigrants the sponsor has previously sponsored who are still in the U.S. and have not yet become U.S. citizens or accumulated 40 quarters of work credit, and the intending immigrant.

The joint sponsor does not need to be related to either the petitioner or the applicant — they only need to be a U.S. citizen or LPR who meets the income threshold for their own household size. Form I-864EZ is available when the sponsor has only one sponsored immigrant and relies solely on wages or salary (no self-employment income).*

What does the Form I-693 medical exam involve?

Form I-693, Report of Medical Examination and Vaccination Record, must be completed by a USCIS-designated civil surgeon — not your personal physician. The exam covers a physical examination, review of vaccination history, and screening for communicable diseases and certain mental health conditions.

Commonly required vaccinations include:

• COVID-19
• Influenza (seasonal)
• Measles, Mumps, Rubella (MMR)
• Varicella
• Hepatitis A and B
• Meningococcal
• Tdap (Tetanus, Diphtheria, Pertussis)

What to bring to the civil surgeon appointment:

• Valid government-issued photo ID
• Vaccination records (bring all records you have; the civil surgeon will determine what is current)
• Any prior medical records relevant to conditions that may affect admissibility
• Payment (fees vary by civil surgeon and are not paid to USCIS)

Find a USCIS-designated civil surgeon using the civil surgeon locator on the USCIS website. The civil surgeon completes and seals Form I-693 in an envelope. For a detailed walkthrough of the appointment process, the guide on immigration medical exam preparation covers what to expect step by step.

Sealed-envelope handling is where many applicants make a critical error. USCIS explains that the handling differs depending on how you file Form I-485: if you file online, you must open the sealed envelope to upload the I-693 digitally; if you file on paper, the sealed envelope must remain sealed and be submitted intact. Retain the original I-693 and the envelope until your case reaches a final decision, because USCIS may request the original at your interview.

Pro Tip: Schedule the civil surgeon appointment as soon as your I-130 or I-140 is approved (or concurrently if eligible). I-693 results are valid for two years from the exam date, but USCIS must adjudicate the I-485 within that window for the results to remain valid. If your case is delayed, you may need a new exam.

When do you need certified police and criminal records?

You must submit certified records of every arrest or criminal charge, regardless of the final outcome, including dismissed charges, expunged records, and arrests that did not result in conviction. This applies to records from every jurisdiction where you have lived, including foreign countries.

1. Identify every jurisdiction where you have resided for six months or more since age 16.
2. Request certified court records from the clerk of court for each arrest or charge, including the charging document, disposition, and sentencing record.
3. Request a police clearance certificate from each local or state law enforcement agency where an arrest occurred.
4. For foreign records, contact the relevant national or local authority. Certified police and court records from foreign jurisdictions require certified English translations and authenticated copies when available.
5. If records are unavailable, obtain a written statement from the relevant authority confirming no record exists, and supplement with an affidavit explaining the circumstances.
6. Present each record with its certified English translation attached immediately behind the original document.

When a ground of inadmissibility applies — such as a conviction for a crime involving moral turpitude or a controlled substance offense — you may need to file Form I-601 (Application for Waiver of Grounds of Inadmissibility) or Form I-212 (Application for Permission to Reapply for Admission). Read the official USCIS instructions for each waiver form carefully before filing, as the evidentiary requirements differ significantly by ground.

How do you copy passport pages and retrieve your CBP Form I-94?

Copy these specific passport pages for your application packet:

• Biographical data page (photo, name, date of birth, passport number, expiration date)
• Every page showing a U.S. visa stamp
• Every page showing a U.S. admission or parole stamp
• Any page showing a departure stamp or annotation relevant to your immigration history

CBP allows you to retrieve and print your electronic Form I-94 directly from the CBP I-94 website. Most travelers admitted after April 2013 have an electronic I-94 rather than a paper card. Go to the CBP I-94 portal, enter your name, date of birth, passport number, and country of issuance, and print the most recent arrival/departure record. This printed record is the standard evidence of your most recent lawful admission.

If no I-94 record appears, you may have entered on a visa waiver, been admitted as a crewmember, or entered by land. In those situations, contact CBP directly or check your passport for an admission stamp. When dates or stamps in your passport are unclear, annotate the copy with a typed note explaining what the stamp represents and when it was issued. Place the annotation on a separate sheet immediately behind the copy, not written directly on the document.

What are the photo specs and what happens at biometrics?

Passport-style photo specifications:

• Size: 2 inches by 2 inches
• Background: plain white or off-white
• Head position: full face, front view, eyes open and looking directly at the camera
• Head size: between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
• Taken within the last 30 days
• No glasses (per current USCIS policy)
• Two photos required for most I-485 filings; check the specific form instructions for the exact count

After filing, USCIS will mail an appointment notice (Form I-797C) for a biometrics appointment at an Application Support Center (ASC). Bring the appointment notice and a valid government-issued photo ID. The ASC collects fingerprints, a photograph, and a signature. You cannot waive the biometrics appointment, but you can request a reschedule by contacting USCIS before the scheduled date.

Pro Tip: Get your passport photos taken at a pharmacy or photo studio that explicitly follows USCIS specifications — not a general portrait studio. Bring a copy of the USCIS photo requirements to confirm compliance. Photos that do not meet the specs are a simple but avoidable reason for rejection.

How do you handle translations and certified copies?

Every foreign-language document submitted to USCIS must be accompanied by a full English translation. The translator must certify that they are competent to translate from the source language to English and that the translation is complete and accurate to the best of their knowledge. The certification must include the translator's name, signature, address, and date.

A sample certification statement reads: "I, [Name], certify that I am competent to translate from [language] to English, and that the above/attached translation is accurate and complete to the best of my knowledge and belief."

Certified copies vs originals:

• Certified copies are copies issued and stamped by the original issuing authority (a court clerk, vital records office, or government agency). They are not the same as notarized copies.
• USCIS generally accepts certified copies for most civil documents. Do not send original birth certificates, marriage certificates, or passports with your initial filing.
• Do not send originals unless the form's instructions explicitly require them — originals can be lost in transit and are typically verified only at the interview.

Documents to keep as originals and bring to the interview:

• Passport (all versions, current and expired)
• Birth certificate (original certified copy from the issuing authority)
• Marriage certificate (original certified copy)
• Divorce decrees and death certificates
• Form I-693 and its envelope (if paper filed)

For certified translation services, Cflegalformhelp offers certified translation assistance for foreign-language documents submitted to USCIS.

Pro Tip: Attach the English translation immediately behind the foreign-language document, not in a separate section of the packet. USCIS officers review documents sequentially, and a translation placed elsewhere in the packet is easy to overlook.

How do you calculate fees and assemble the filing packet?

USCIS filing fees change periodically. Always verify the current fee schedule on the USCIS website before preparing your payment. As of 2026, fees for I-485, I-765, and I-131 are listed on the USCIS fee schedule page. Pay by check or money order made payable to "U.S. Department of Homeland Security." If you qualify for a fee waiver based on income, file Form I-912 (Request for Fee Waiver) with supporting financial documentation.

Suggested table of contents for your filing packet:

RFE prevention checklist:

• Include a short cover letter (one page) identifying the applicant, the petition receipt number, and a brief list of all enclosed documents
• Use tabs or dividers so the officer can navigate the packet without searching
• Keep a complete duplicate digital copy organized in the same tab structure before mailing
• Track your case status after filing using the receipt number on Form I-797C

Pro Tip: Name your digital files with a consistent convention: "Tab01_CoverLetter.pdf," "Tab02_I485.pdf," and so on. If USCIS issues an RFE and you need to locate a specific document quickly, a named digital archive saves significant time. Tracking your immigration case status after filing is equally important — address changes must be reported to USCIS within 10 days.

Adjustment of status vs consular processing: what documents differ?

The two paths to a green card require overlapping but distinct document sets. Your location when the immigrant visa becomes available determines which path applies.

Adjustment of status (Form I-485) — filed inside the U.S.:

• File Form I-485 with USCIS along with all supporting documents
• Medical exam (Form I-693) submitted with the I-485 or at interview
• Biometrics appointment at an ASC
• Interview at a local USCIS field office (waived in some categories)
• Originals verified at the USCIS interview

Consular processing — filed outside the U.S. or when not eligible to adjust:

• Immigrant petition (I-130 or I-140) approved by USCIS, then transferred to the National Visa Center (NVC)
• NVC collects civil documents, Affidavit of Support (Form I-864), and fees through its online portal (CEAC)
• Medical exam completed at a U.S. Embassy-approved physician abroad (not a USCIS civil surgeon)
• Interview at the U.S. Embassy or consulate in the applicant's home country
• Originals presented at the consular interview; the immigrant visa is stamped in the passport

The medical exam handling is a key difference. For adjustment filers, the civil surgeon seals Form I-693 and you submit it to USCIS. For consular processing applicants, the panel physician at the embassy completes a different medical form, and results are transmitted directly to the consulate. You do not handle the medical results yourself in consular processing.

After the consular interview and visa issuance, the applicant enters the U.S. and the green card is mailed to the address on file. The sequence is: NVC processing → consular interview → visa issuance → U.S. entry → green card by mail.

What triggers RFEs and how do you prevent them before filing?

The most common documentation gaps that trigger RFEs in family- and marriage-based cases are predictable and preventable.

Common RFE triggers:

• Missing or incomplete Form I-864 (no tax returns attached, incorrect household size, sponsor income below threshold)
• Insufficient relationship evidence in marriage cases (marriage certificate alone, no joint financial documents)
• Missing certified police or court records for arrests or charges
• Incomplete or improperly sealed Form I-693
• Incorrect filing fee or missing fee waiver documentation
• Mismatched names across documents (maiden name vs married name not explained)
• Missing translations for foreign-language documents
• Expired passport or identity document

Pre-filing RFE checklist:

• Cross-reference every document against the USCIS initial evidence checklist for Form I-485
• Verify that the I-864 sponsor's income meets 125% of the poverty guideline for the correct household size
• Confirm that every foreign-language document has a signed translator certification
• Check that all form editions are current (USCIS updates form editions; older editions are rejected)
• Review the cover letter to confirm it lists every enclosed document

Suggested cover letter structure:

1. Applicant's full name, date of birth, and A-Number (if assigned)
2. Petition receipt number (Form I-797)
3. Brief statement of the basis for adjustment (e.g., "immediate relative of a U.S. citizen")
4. Numbered list of all enclosed documents by tab
5. Contact information for the applicant or representative

When a ground of inadmissibility exists or a document is genuinely unavailable, consult a qualified immigration attorney or accredited representative before filing. Document preparation services like Cflegalformhelp can help you organize and review your packet, but legal advice on inadmissibility grounds requires an attorney.

What should you bring to your USCIS interview?

The interview is where USCIS verifies that the copies you submitted match the originals. Bring originals of all documents submitted, including passports and travel documents — the officer will compare them against the copies in your file.

Interview day checklist:

• USCIS interview appointment notice (Form I-797C)
• Valid government-issued photo ID (passport preferred)
• Original passport(s), including any expired passports from the past 10 years
• Original birth certificate, marriage certificate, and divorce decrees
• Original Form I-693 and sealed envelope (if you filed on paper and USCIS did not already receive it)
• Original Form I-94 printout or the page showing your admission stamp
• Any updated evidence not included in the original filing (new joint bank statements, updated tax returns, new photos)
• An interpreter, if needed (the interpreter must not be your attorney or a party to the case)

Arrive at least 15 minutes early. Bring your documents organized in the same tab structure as your filing packet — the officer may ask you to locate a specific document quickly. If new evidence has arrived since you filed (a new joint lease, updated pay stubs), bring it in a clearly labeled folder and mention it at the start of the interview.

Pro Tip: Review the interview preparation resources before your appointment. Officers often ask questions about the couple's daily routine, shared finances, and living arrangements. Consistent, specific answers supported by the documents you bring carry more weight than general statements.

How do you handle missing documents and unavailable records?

When a required document does not exist or cannot be obtained, USCIS has a structured process for accepting alternative evidence.

For an unavailable birth certificate:

• Obtain a written statement from the relevant government authority (vital records office, civil registry) confirming that no record exists
• Submit secondary evidence: baptismal records, school enrollment records, census records, or hospital records
• Include an affidavit from a parent or close relative with direct knowledge of the birth

For an unavailable marriage or divorce record:

• Request a statement of non-existence from the court or civil registry
• Submit any available secondary evidence: church records, newspaper announcements, or affidavits from witnesses to the marriage or divorce proceedings

Affidavit content for missing records:

• Full name, address, and relationship to the applicant
• How the affiant has personal knowledge of the relevant facts
• Specific details about the event (date, location, names of parties present)
• A statement that the affiant is providing the information under penalty of perjury

Waiver forms when inadmissibility applies:

1. Form I-601 — Application for Waiver of Grounds of Inadmissibility. Used when a ground of inadmissibility exists (health-related, criminal, immigration violations) and a statutory waiver is available. Supporting evidence typically includes proof of extreme hardship to a qualifying U.S. citizen or LPR relative.
2. Form I-212 — Application for Permission to Reapply for Admission. Required when the applicant was previously removed or deported and seeks to return before the mandatory bar period expires.

Read the official USCIS instructions for each waiver form before filing. The evidentiary standards are specific to each ground, and submitting insufficient hardship evidence is the most common reason waiver applications are denied.

Why meticulous organization is the real difference-maker

Most applicants focus on gathering the right documents. Fewer focus on how those documents are presented. In practice, the presentation is what determines whether a USCIS officer can process a file efficiently or whether they issue an RFE simply because they cannot locate a required item.

At CF Legal Document Preparation & Notary Services LLC, Cristina Fernandez works with applicants across a range of family- and marriage-based cases. Three patterns appear consistently.

A client who arrived with a complete set of documents but no organization — loose papers in a folder, no translations attached to the originals, no cover letter — received an RFE requesting documents that were already in the packet. The officer could not locate them. After reorganizing the packet with tabs, a cover letter, and translations attached immediately behind each foreign-language document, the response to the RFE was accepted without further requests.

A second client had a prior arrest from years earlier. The client had not included the certified court disposition because the charge was dismissed. USCIS requires certified records of all arrests regardless of outcome. Obtaining the certified dismissal record and submitting it with a brief explanatory cover letter resolved the issue before it became a denial.

A third client filing a marriage-based case submitted only a marriage certificate and a few photos. The officer at the interview asked for joint financial evidence that had not been submitted. Because the client had organized a supplemental folder with joint bank statements and a lease, they were able to present it on the spot. The case was approved the same day.

The practical checklist Cristina uses when assembling client packets: verify every form edition is current, attach translations immediately behind originals, confirm the I-864 household size calculation, check that the I-693 envelope handling matches the filing method (paper vs online), and include a one-page cover letter with a numbered document list.

Cflegalformhelp makes green card packet preparation straightforward

Assembling a complete, USCIS-aligned green card packet takes time, precision, and familiarity with form instructions that change without much notice. Cflegalformhelp offers a flat-fee alternative to managing it alone: professional immigration form assistance that covers document preparation, file organization, and certified translations, without attorney fees or retainer arrangements.

Cristina Fernandez, a certified legal document preparer and immigration paralegal, leads every client engagement. Services include preparation of Form I-485 and supporting forms, certified English translations of foreign-language documents, notarization, and interview packet organization. Bilingual support in English and Spanish is available throughout the process. For applicants who prefer to handle filing themselves, DIY filing guides and templates are also available.

To get started, visit the legal document preparation services page to review service options and book a consultation. Cflegalformhelp serves clients in South Florida and remotely across the United States.

Sources

Use these official USCIS and government pages to verify current form instructions and filing fees. Requirements and fees change; always confirm directly with the primary source before filing.

• Checklist of Required Initial Evidence for Form I-485 (for informational purposes only) | USCIS
• I-94 Arrival/Departure Record | CBP

Check the USCIS fee schedule page before preparing any payment. Filing an outdated form edition or submitting the wrong fee amount are among the most common reasons USCIS rejects a package without processing it. The Florida immigration document checklist offers a state-specific reference for applicants in Florida who want an additional organizational reference alongside the official USCIS pages.

This article provides general information about U.S. immigration document requirements and is not legal advice. Consult a licensed immigration attorney or accredited representative for guidance specific to your situation, and verify all requirements directly with USCIS before filing.

This article is general information, not a substitute for advice from a qualified lawyer. Consult a qualified legal professional about your own circumstances before acting on anything here.

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